Reimbursement of Expenses

This policy outlines the circumstances that reimbursement of expenses can occur, and the process of how it happens. 

Reimbursement of expenses is important for several reasons:

• Fairness and Equity: Volunteers sometimes often incur out-of-pocket expenses while performing their duties. Reimbursing these expenses ensures they are not financially disadvantaged for their contributions.
• Encouraging Participation: By covering costs, organisations can attract and retain volunteers who might otherwise be unable to afford to participate.
• Transparency and Accountability: Proper reimbursement processes help maintain clear financial records, which is crucial for transparency and accountability.
• Compliance with Regulations: Reimbursements must be handled correctly to comply with tax laws and avoid any unintended legal issues.
• Supporting the Mission: Ensuring that volunteers are not out-of-pocket allows them to focus on the organisation’s mission without financial stress.

This policy is used whenever a worker has an authorised expense as part of their work.