Acceptable Use of Electronic Media

An Acceptable Use Policy is a set of guidelines and rules established to define approved usage of their resources.

By articulating the proper and improper ways to use an organisations computer network, it acts as a Code of Conduct for individuals granted access to these resources ensuring they are used responsibly and in alignment with the organisations goals.

The primary purpose of the Acceptable Use Policy is to protect the organisations interests, assets and reputation while promoting cyber security and ensuring a productive environment.

Other reasons for having an Acceptable Use Policy include:

• Protecting Data Security: It helps safeguard sensitive information by outlining proper use of electronic media, reducing the risk of data breaches and cyber-attacks.
• Maintaining Professionalism: It sets standards for appropriate use of electronic media, helping to maintain a professional environment and prevent misuse of resources.
• Preventing Misconduct: By clearly defining acceptable and unacceptable behaviors, the policy helps prevent misconduct, such as harassment or inappropriate communication, via electronic channels.
• Resource Management: It helps manage the use of electronic resources efficiently, ensuring that they are used for their intended purposes and not for personal activities.
• Supporting Training and Awareness: The policy can be used as a training tool to educate staff and volunteers about the importance of responsible use of electronic media and the potential risks involved.

Common elements of an Acceptable Use Policy include:

• General Guidelines
• Identification of personnel and systems covered
• Prohibited activities
• Consequences for violating policy
• Monitoring and enforcement provisions
• Any additional information or resources that may be helpful

This policy outlines the rules of using electronic media such as phones, email and social media and applies during allocated work/volunteering hours.